Topic > The Hardware and Software of an Office - 616

Offices require many different pieces of equipment, such as computers, printers, routers, switches, and cables. You also need software to carry out your daily tasks, such as productivity, communication, time management, and the type of software specific to the type of office. You need all of these things to make your office run more smoothly and get your work done. Computer hardware for an office consists of routers, switches, computers, servers, and cables. Routers help computers share the Internet line, and depending on how many computers you have, it depends on how many ports you will need (McKay, 2011). When you have many computers it may be a good idea to get more than one router to ensure that all computers perform at their best (McKay, 2011)). Another hardware you need are switches. You need it to be able to “connect peripheral devices to computers on the network” according to McKay (2011). This is useful so that computers can use the same copier, printer, fax, or scanner (McKay, 2011). When purchasing hardware for your office you must have many computers and also have a main server (McKay, 2011). According to McKay (2011), “a server is the main computer on the network, it stores and transfers data to and from connected computers, and acts as a “clearing house” for all Internet data traveling to and from the network. It depends on how big the network is, whether you need more than one server (McKay, 2011). Another piece of equipment you need for an office is cables. You need cables to connect all your equipment together (McKay, 2011). If you want your cables to last a long time, get the best cables (McKay, 2011). There are many different types of software needed for an office. The software helps to manage the office. The different software I will talk about are productivity, communication and time tracking software. Productivity software is used to accomplish tasks at work and improve work (Fuller & Larson, 2011, p. 208). One of the types of productivity software is word processing software, it is used to create various documents (Full & Larson, 2011, p. 208). Another type of productivity software is spreadsheet software. This software helps the officer stay organized and helps with any numerical information (Fuller & Larson, 2011, p. 214). “Database management systems create and manage a computerized database and produce reports from stored data” according to Fuller and Larson (2011, p..